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What is Government Proposal Management Software?

The government proposal process

For years, people who work in proposal and capture management have wasted hours upon hours of time analyzing dense government RFPs, or requests for proposals. Parsing the RFP is the first necessary step for writing a compliant proposal or RFP response, as it lays bare the requirements and parameters of the proposal. But all too often, this process consumes energy and time that could be better spent on actually winning the contract.

A necessary shift in government proposal writing

Now, a necessary shift has occurred in the realm of proposal management and dealing with complicated government documents. Instead of wasting time manually parsing RFPs, many writers are opting for proposal management software, like our RFP and Resume Parser.

Other software exists, but doesn’t offer the kind of intuitive and customizable features the RFP Parser does, much less shred an RFP in thirty seconds. Plus, Zbizlink’s proposal management software archives your documents and data, ensuring your information is kept safe, secure and searchable. 

Government proposal software and why you need it

In the digital age, some tech tools make our jobs more difficult, or don’t serve a necessary purpose. But proposal management software was created to ease the burden for writers and managers juggling lengthy on-screen documents with specific details, and it delivers on that promise.

We know that saving time and effort by accelerating the RFP process is a good thing, so what’s stopping you from testing our software? If you’ve never used automated proposal management software before and the novelty and details of the software are daunting, hang tight as we introduce you to the simple technology that will become your new favorite tool for winning contracts.

Automation and AI meet RFP shredding

The RFP and Resume Parser is an automated,  AI-based tool that processes documents you upload–like the RFP or a stack of team resumes–and produces the results to you within thirty seconds. In our user-friendly interface, the RFP Parser makes a clear outline of the elements you used to break down yourself: table of contents, content requirements, executive summary,  scope, and more.

| How to Use Artificial Intelligence to Win Proposals

The automated software is an intelligent system that integrates what you need from your documents and tries to predict how you might structure  your workflow, but that doesn’t mean it isn’t customizable; you still have full control over how you make easy-to-use proposal templates and assign tasks to your team, allowing you to have precisely what you need through the whole process.

Our proposal management software has been engineered to streamline the entire workflow process so you and your team can spend more time putting your skills to good use. One of its best features is its ability to produce a compliance matrix, a crucial element for a successful process and product. This matrix makes dividing and assigning proposal-related tasks much easier than attempting to sort jobs manually on a spreadsheet or communication platform. 

Better team communication

Another way that Zbizlink’s proposal management software improves workflow efficiency is by making requirements and deadlines more transparent, thereby improving team communication. The team-friendly interface features tools like a dashboard, live chat, real-time analytics and reminder notifications to ensure that deadlines and important notes don’t get buried in inboxes or desktop sticky notes.

The software becomes a centralized hub where you and your team members can tackle a proposal in half the time you’re used to, getting you closer to securing a contract. Better, more transparent team communication usually results in a better product and one that involves fewer headaches for everyone involved. 

An energy-efficient product

 Human brainpower is one of the best renewable resources we have, but it’s often exhausted by work like manually parsing RFPs. Using the help of automation and AI allows you to save that power and use it more efficiently for writing and completing a compliant proposal. Along with helping you analyze existing content, the software also uses its adaptive intelligence to produce templates and autofill information for your response, cutting your writing time in half.

That means you can spend less time trying to throw together a complete document against an impending deadline and more time carefully checking your well-crafted document for errors. Once you experience this process, there’s no going back to doing things the old-fashioned way. Your coworkers will thank you for investing in a smart product, and you’ll get to celebrate getting a contract win without exhausting yourself in the process. It’s a win-win!

Try the RFP Parser

So, after remembering all the hours you poured into parsing RFPs manually, staying up late by the computer, you’re probably ready to do yourself and your team a favor by using Zbizlink’s proposal management software.

You can even try it before committing by requesting a demo, allowing you to see just how much easier your life will become when your next RFP surfaces with its list of complex requirements. We’re into win-win situations, so go ahead– try it for yourself, and you can thank us by telling other proposal coordinators, writers, and capture managers about the software that’s changed your business. 

Also, Read – How to Write an Executive Summary for Your Business Proposal

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